A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The Associate Administrative Director will provide leadership and manage numerous projects from original concept through completion within the Office of Graduate and Postdoctoral Studies (OGPS) at Michigan Medicine. Responsibilities include the planning, implementation, and tracking of activities regarding educational projects, both new and ongoing. This position reports to the Administrative Director.

OGPS provides comprehensive student support services to 600+ masters, doctoral, and post-baccalaureate students as well as the 500+ postdoctoral fellows within the medical school. With the growing support and services we provide and the changing landscape of higher education, we are consistently creating new initiatives and programs while reevaluating existing ones. Therefore, the Associate Administrative Director is critical in supporting the continued administrative planning, management, and growth of our office and services.

This will be a great job if you: 1) enjoy creating new processes and procedures, 2) take the initiative to investigate how things operate, 3) appreciate problem-solving, 4) work well with ambiguity and be able to make decisions even without all the information, and 5) are comfortable with numbers, budgets, spreadsheets, and technology.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

60% Project Management

• Responsible for the overall management, performance, and completion of educational projects which include (not exhaustive list):
  • PIBS Curriculum Modernization project
  • Faculty Mentoring toolkit project
  • Student Transition tracking system project
  • Postdoc Administrators toolkit project
  • Postdoc Training Assessment project
  • Ad hoc projects (e.g. COVID planning, etc.)
• Serve as the single point of contact regarding the projects
• Lead project teams of 5 - 15 individuals which includes OGPS team members, program directors and coordinators across the 14 graduate programs, and external consultants depending on the project

20% Operations Consultant

• Responsible for a portfolio of administrative and operational projects at different stages of evaluation and implementation
• Evaluate internal or external processes, determine their strategic fit with the office priorities, and develop sufficient detail and understanding of the project to allow a clear yes/no decision to be made to implement the project
• Will assemble and lead the team who are involved with the daily implementation of the particular projects

20% Leadership

• Provide counsel and advice to the Associate Dean and Administrative Director on university initiatives and other university efforts as deemed necessary by the Associate Dean and Administrative Director
• Draft correspondence on behalf of Associate Dean and Administrative Director
• Represent the Associate Dean and Administrative Director at meetings
• Act as the Administrative Director in periods of absence

• Masters degree
• 5+ years of work experience in higher education
• 4 years of work experience in higher education 
• 2 years of experience in student affairs, student services, or student administration related functions
• Ability to create processes and procedures
• Ability to exercise initiative
• Ability to investigate how things operate
• Ability to problem solve
• Ability to facilitate trainings and workshops

• This is a full-time position: Monday – Friday, 8:00 – 5:00 PM
• This position may work onsite, remotely, or hybrid.

Taubman Health Science Library

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible , are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.